| ACCOUNTS
RECEIVABLE FEATURES
When accounts receivable invoices are entered, they are immediately
posted to the customer account and to the aged accounts receivable
list. This report shows you who owes you money, how much, and how
long it has been outstanding in the current, 30 day, 60 day and
90 day columns.
As an option, you can reprint this report for any time back in history.
This is very important as you might start invoicing in the current
month, before being finished with the system in the previous month
and printing that previous months report. Many of our competitors
cannot print the reports for previous months even if they let you
enter data for the previous months.
Once you are finished the entry for a month, you can print the customer
statements to help remind the customers to pay you. You have the option
of printing to paper, but if you are using WinFax, the system can
send the statements directly to their fax machine
Maintain your company's
identity by creating your own statements.
You can add your logo and specify exactly where you want the
fields printed. We recommend using a laser printer because of the
speed and quality of the print, but if you are using an old dot matrix
printer, Windward has a special setup section so that the statements
can be optimized for different printers.
Payments
When payments are received, you can specify how much was paid against
each invoice. This allows for better control of the system and easier
reconciliation with your customers. Of course, Windward offers several
shortcut keys to simply pay all the invoices in one fell swoop or
to pay invoices up to a given amount.
Work in any month or
year
You can enter invoices into any month in the current year or previous
year, and reprint most reports for any given period. This allows you
to continue invoicing first thing in the morning of a new month, even
if the back office is not finished charging interest, adjusting accounts
and printing statements. Many other systems require that you completely
finish a month before being able to start a new month or year.
Customer Credit Control
On the customer account, you can specify the credit limit for the
customer, in addition to the price schedule to use, charge type, and
comments. If you try to create an invoice that will put the customer
over their credit limit, the system will warn you. If you do not have
the security clearance to override, the invoice can not be completed
until the account is paid.
Collections
Collections on outstanding debts are never fun, but Windward can make
them easier. You can print an aged A/R report, complete with customer
name, phone number and a list of all the outstanding invoices. Optionally,
this report can be configured to only include customers with balances
older than a certain number of days, such as over 60 days or 90 days
so that you don't have to manually skip over the current customers.
As you call each customer, you can enter your comments into the appointment
scheduler and set a date to review their file and ensure they have
paid, and if not, to call them back. By keeping track of all you customer
contacts, it's easier to control when to call and remind them of their
past promises.
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